How to Submit a Freedom of Information (FOI) Request
If you wish to access records in the custody or under the control of the Comox Valley Regional District (CVRD), a formal request of a record not considered to be routine in nature should be made using the CVRD’s FOI request form or an equivalent written request.
Important Points to Note When Making an FOI Application
- The request must be made to the correct agency. For example, a request for property assessment records should be directed to the British Columbia Assessment Authority, not the CVRD.
- The request must provide sufficient detail to enable compliance in an efficient manner.
- Review the Guidelines for Accessing Records before submitting an FOI request.
Example Request #1
“Please provide copies of all planning reports and studies undertaken in the last 10 years.”
Unacceptably broad – applicability to specific records open to interpretation; volume of research required would be disruptive to other operations.
Example Request #2
“Please provide copies of planning reports and studies undertaken on the Comox Lake watershed over the last 10 years.”
Acceptable – will require interpretation of some records for applicability; may require time extension for full compliance.
Example Request #3
“Please provide copies of the planning studies undertaken on the Comox Lake watershed and published from 1999 to 2003.”
Best practice – request is precise; compliance assured within allowable timeframe.
Note: In some cases (particularly where extensive research and/or copying is required), a fee will be charged for locating and retrieving records. Fee estimates are available upon request.
For further information, please contact the CVRD’s Freedom of Information Coordinator:
Comox Valley Regional District
770 Harmston Avenue
Courtenay, BC V9N 0G8